1. Personal Information

Depending on your interaction with us, the information that we collect may include but is not necessarily limited to your name, address, date of birth, gender, insurance history, employment information, marital status, proof of identification information e.g. driver’s licence, passport details, bank account details, social security information, Medicare number, details about the risk you want to insure, details regarding your financial circumstances e.g. existing home loans and savings and future requirements, details about your property values, and your contact details.

In some cases we may collect information that is usually non-personally identifiable such as location data, data about personal attributes or online identifiers but that, taken together with other collected data, may identify you, either directly or indirectly.

Where practicable, we will allow you to deal with us anonymously or by using a pseudonym.

2. Sensitive Information

If you wish to compare certain products such as Overseas Visitors Health Cover or Overseas Students Health Cover insurance, we may also, where necessary, collect sensitive information from you. Sensitive information includes any information about your racial or ethnic origin, political opinion, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, criminal record or health information. Currently, we may collect information about your trade or profession, your health fund memberships, and certain other health information, in order to provide our service for certain products.

We collect personal information from you

Directly and voluntarily
Automatically
Via third party sources
Information provided voluntarily by you

We collect personal information you provide to us, including when you

Create or use a customer account on our website or through our mobile application;
Interact with our website or call centre to obtain or discuss a quote for products and services
Interact with our social media, including communicating with us via social media platforms
Subscribe to electronic communications
Enter promotions or competitions, depending on the entry requirements
Submit an enquiry or complaint, provide feedback or make a customer service request
Download software and mobile applications, where you may provide your name, contact details and other information for the purposes of accessing and using the service
Participate in surveys, market research or audience testing.
We have implemented an automated messaging system on our Facebook and other social media account’s. If you decide to communication with us via Facebook, the chatbot will collect your personal information and refer those details to us to enable us to respond to your enquiry. If you do not want to interact with our chatbot, you can communicate with us directly at www.insurancebooking.com.au/contact-us/

Any personal information that you provide to obtain a comparison relating to OVHC or OSHC or to purchase products or services on the websites or through the call centre is collected and managed by Studynet. Personal information that you provide to purchase products or services on third party websites which are linked to our website is collected and managed by those third parties see our Website Terms and Conditions, available on the websites, for more information about those third party websites.

Information collected automatically

We generate and maintain a record of information when you visit our website. Studynet uses cookies or similar types of technology to automatically collect information including your IP address, the device you use to access our website or social media, your location, the sites you visit immediately before or after our website and the frequency and duration of your interactions with our website.

We may track activity relating to your interaction with our email communications and with links embedded in email communications and our website or social media.

This type of information is usually collected, used and stored by Studynet or its marketing company to measure the effectiveness of our advertising and how visitors use the website in order to:

provide you with a better and more customised service and a more effective website
collect information on how many visitors the websites receive, how those visitors use the websites, where they came from and where they go and
determine whether you have made purchases of certain products elsewhere, after using the websites.
You can configure your browser so it does not accept cookies, but this may affect the functionality of the websites. We may also collect and store information on your personal device using browser web storage and data caches.

Information provided by or collected from third parties

We may be provided with or collect information from third parties about you. This can include where:

we engage organisations to collect personal information directly and voluntarily from you on our behalf. Where reasonably possible, we require organisations engaged on our behalf to comply with this Policy and all applicable privacy laws and regulations.
we receive information from our participating suppliers, for example, after you purchased a product from the supplier after interacting with Studynet
we engage an organisation to conduct market research or audience testing or
another person provides information about you, for example, a family member arranging a policy of insurance for a family or couple health policy or a mortgage broker we refer you to or from our credit licensee.
We may use analytics tools, web beacons and other technology to obtain aggregated and non-identifiable information such as usage and user metrics collected by third parties when you interact with our website and social media. Organisations who collect such information may aggregate information collected from your interactions with us with other information they have also collected elsewhere. Third party organisations typically collect and use information under their own privacy policies. We currently obtain such information via Google Analytics and our third party ad servers.

In accordance with applicable terms of use for social media platforms and associated applications, we may be provided with information about you if you engage with us on social media.

If we collect information about you from a third party, we will determine whether we could have lawfully collected that information directly from you and, if not, we will destroy or de-identify that information provided it’s lawful to do so

We generally collect, hold and use personal information for four purposes:

1. service provision
2. communication
3. optimisation and enhancement  and
4. marketing and advertising.

We may notify you that we also collect, hold and use personal information for other purposes from time to time.

Where required or authorized by law, we may also share your personal information with third parties if we genuinely believe that the sharing of that personal information is required or authorised under law.

Provision of services and products to you

We use your personal information to:

1. to provide you with our services and products including via our website or via our call centre
2. to provide to our business partners or participating suppliers so that they can  -where you have agreed – provide you with updates or information about their products and services and provide you with reminders
3. to provide to our service providers so that they can provide us with services that assist us to run our business and the websites
4. to reconcile transactions with our business partners or participating suppliers that supply you products because of our services.

In some cases, if you do not provide the information we will not be able to provide our services to you.

Communication

We use your personal information to provide you with customer support, including dealing with complaints and enquiries. We may also use your information for activities including:

1. to send you a summary of your quote and comparison results
2. to administer competitions and promotions
3. to send special offers or reminders
4. to seek your opinions and feedback  and
5. to telephone you about the services and products we offer.

If you win a competition that we  -or our agents – run, we may also seek your consent to use your name, image  -e.g. photograph – and/or voice recordings for the purpose of promoting or marketing the competition and/or our services.

Optimisation and enhancement

We use your personal information to provide, improve and maintain our website and call centres and the Services we offer, including to develop new products and services. Your information may also be used:

1. to prevent abuse and fraud
2. in conjunction with other information, for analytical and statistical purposes
3. to personalize and customise your online experience, including advertisements and content  and
4. for other administrative and internal business purposes.

Studynet may record details or block particular I.P. addresses  -and where required provide those details to third parties to assist us – to maintain the integrity of the website where there is suspicious or excessive use of the websites.

If you have a customer account, we may use the information from that account to prefill relevant fields on our website to assist you to complete a quote comparison  -or other activity -.

Marketing & Advertising

We use your personal information to market and advertise our business and products and services to you. Your information may also be used to customise and display advertisements and content for you.

We may use various services or organisations to analyse collected data about your interaction with our website, services or other aspects of our business. The information that is collected is not generally personally identifiable as it is aggregated data that does not identify any individual user.

Third party organisations may share user information they collect from our website with other analytics companies that collect, analyse and report on data obtained from their clients. In some cases, the non-personally identifiable information collected from our website or services may be linked with information collected by a third party source to become personally identifiable. We will not link or merge information collected by us with information collected by third party organisations without you consent. However, Google, Facebook or other third parties may merge or link your information if you have provided your consent for them to do that.

By using our website, call centre and services, you consent to:

1. the collection of data by our ad servers or third party affiliates, or the transfer of information to them, wherever necessary, for optimisation and enhancement of our website and services and to tailor the content and advertising that is delivered to you  and
2. receiving email or SMS communications from us. If you provide us with a false email or mobile number, we may be unable to provide you with the requested information or your quote summary, and personal information may be accessible to a third party. To safeguard personal information that may be accessible from communications from us, we recommend that you only provide us with contact details over which you maintain access and control.

You can opt out of marketing and advertisements at any time. The process for unsubscribing from our communications is set out below.

We generally store personal information on networks in Australia.We will take reasonable precautions to ensure that the personal information that we have about you is protected against any unlawful use, unauthorised access, modification or disclosure and these precautions include

using appropriate information technology and processes
using computer and network security systems with appropriate firewalls, encryption technology and passwords for the protection of electronic files
securely destroying or de-identifying personal information if we no longer require it subject to our legal obligations to keep some information for certain prescribed periods and
restricting access to your personal information to our employees and those who perform services for us who need your personal information to do what we have engaged them to do
requesting certain personal information from you when you wish to discuss any issues relating to the products and services we provide to you.
While we undertake reasonable steps to protect your personal information, no guarantee can be given that information sent over the internet is always 100% secure. Sending and receiving information over the internet is at the user’s own risk, however we will take all reasonable steps to ensure your data security once we receive it.

If we believe or suspect that the security of your Personal Information has been compromised, we may attempt notify you electronically so that you can take steps to protect yourself from harm.

Where reasonably possible, we will destroy or de-identify your information if it is no longer required for the purpose for which it was collected or any related purpose subject to any relevant record keeping obligations under Australian law .

Transfer of information outside Australia

In some cases, your information may be transferred or stored outside Australia as some of our service and software providers and/or business partners may be located in overseas locations.

We hold personal information in data storage and cloud computing facilities operated by us or by third parties for us that may be in overseas locations. To ensure the security of your information, we have a dedicated database and additional encryption.

As some of our internal business systems are supported by cloud computing facilities there is also potential for personal information to be incidentally transferred to our overseas providers who are in the USA and EU in the usual course of business.

Please note that some of our participating suppliers may operate call centres that are based overseas, and so if you enquire about a product with them, you may call or be called by one of those call centres. If you provide information to a participating supplier, the collection, storage and use of that information will be managed by the participating supplier and subject to their privacy policy.

We do not sell, license or otherwise disclose your Personal Information to third parties unless such disclosure is for the purposes set out in this Privacy Policy.

Participating suppliers

We may provide your information to participating suppliers to enable suppliers to provide products and services to you. This may include providing your information to a supplier

1. if you wish to obtain a quote for products or services in some cases, your personal information will be relevant to calculating the cost of the products or services offered to you and
2. if you decide to enter into an agreement with that supplier or wish to obtain further information.
Third party affiliates and service providers

We may provide your information to our third-party affiliates who carry out services on our behalf or to service provider to enable service providers to perform business functions for us. Whenever possible, we require such third parties to only collect and use Personal Information in accordance with this Policy, and for no purpose other than providing us with our requested services.

Co-branding

If you use a product or service that is co-branded or that is part of a joint promotion involving us and one or more third parties, your information may be collected by each party. Generally, we do not control the management or use of information by third parties. You should consult each respective privacy policy to confirm how each party will management and use your information.

Legal requirements

We may disclosure your information if, in our reasonable opinion, we are legally bound to do so or if such disclosure is necessary to prevent harm to ourselves, other users or third parties. We will notify you of such disclosures.

Change of ownership

If there is a change of control in respect of our company, your information may become accessible by a third party if we are required to transfer assets to them.

Interactive platforms

Any personal information that you submit, display or publish on an online platform or website, including social media, is publicly available and may be read, collected, used and disclosed by us or other users of those platforms subject to the terms of use of those sites. If you decide to interact with us via social media, your limited data from your social media profile may be collected and provided to us or other third parties.

You have the right to access and correct your personal information we hold. In certain situations e.g. if required or permitted by law , we can deny access to some or all the personal information we hold. We will always provide reasons in writing if access is refused. We may charge you a reasonable fee for access to your personal information, but we will advise you of the fee before we process your equest. We will always respond to requests for access and/or corrections within a reasonable period and we will give access in the manner requested if it is reasonable and practicable to do so. Please email or write to our Privacy Officer see Contact Information if you wish to access or correct your personal information.

If you provide us with information about another person, you must have that person’s consent before you provide the information to us. You must also tell the person we have collected their personal information the person is entitled to access the information we hold and he or she should refer to this document to understand how we manage their personal information.

If you no longer wish to receive marketing communications from Studynet or Insurance Booking, please use the unsubscribe link contained in all of our email communications. If you use the unsubscribe link in our email communications, you will be removed from the distribution list for email communications, but you may continue to receive communications from us by SMS or phone.

You can contact us by calling Australia +61 2 8964 8826 or email ​ support@insurancebooking.com.au ​to opt out of all communications.

If you have a complaint about the way we manage your personal information, including any decision made regarding a request for access or correction of your personal information, please contact our Privacy Officer

Our Privacy Officer will endeavour to resolve any privacy complaints and will respond in writing to you regarding the outcome of any investigation. If your privacy concerns are not resolved satisfactorily or you wish to obtain more information on the privacy legislation, you can contact the Office of the Australian Information Commissioner

Privacy Officer:

Tel: +612 8964 8826
Address: Suite 1.02, Level 1, 233 Castlereagh Street, Sydney NSW 200, Australia

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Office of the Australian Information Commissioner :

Tel: 1300 363 992
Email: enquiries@oaic.gov.au
Website: www.oaic.gov.au/privacy
Address: GPO Box 5218, Sydney NSW 2001, Australia